Executive Assistant
Company: Walt Disney Imagineering
Location: Glendale
Posted on: October 23, 2024
Job Description:
About the Role & TeamWe are seeking a highly organized and
detail-oriented Executive Assistant to provide key support to our
team. The ideal candidate will have strong communication and
multitasking abilities, with a preference for those who have
previous experience in a fast-paced environment (e.g. production,
development). The best suited applicant will be excited about the
opportunity to work on a team that is responsible for strategy and
planning in a creative organization. -This position supports
several executives within the Global Creative Strategy Studio and
their teams. The Studio includes Master Planning, Franchise
Planning, and Menu & Partnership Planning teams.You will join a
team of strategy, planning, and industry professionals who share a
passion for solving hard problems. As an Executive Assistant, you
are a key part of the support team that drives strategy for
Imagineering ground-breaking experiences. You are quick to respond,
anticipating the needs of your executives, while always staying one
step ahead. You manage busy calendars as well as assist with
executive reviews both for other Imagineers and top executives
across the company.What You Will DoEvery day in this role is
different! On any given day you might:
- Support executives in managing calendar, travel, preparing for
presentations, company meetings and other key events to meet
department's strategic objectives
- Review your leader's schedule to build in time for things like
thinking and traveling to their next meeting
- Understand the day's priorities so you can be strategic about
how you direct requests
- Manage schedules and schedule/coordinate meetings that often
necessitate coordination with multiple other executive calendars
and time zone complexities
- Greet guests; assist with special projects relating to
guests/visitors
- Screen and prioritize all incoming phone calls, mail and/or
meeting requests
- Create meeting agendas and circulate meeting materials
- Coordinate both on-site and off-site workshops, events and
demos, including internal and external partners, vendors, and
collaborators
- Plan travel itineraries and make travel arrangements,
domestically and internationally, including reservations for events
and dining as needed - taking into account time zones, weather
delays, and traffic
- Prepare, compile and manage expense reports for travel
following established company and travel policy guidelines
- Assist with general department tasks, including conference room
requests, ordering supplies, coordinating general maintenance and
upgrades for office equipment, phones, computers, etc.
- Partner and work extensively with internal departments and
external vendors to provide and/or receive necessary information,
materials, approvals, updates, etc.
- Track and support industry relationships
- Support onboarding for new team members
- Handle extremely confidential, sensitive information,
remembering that Disney is a publicly traded company
- Create a positive environment for all who interact with Global
Creative Strategy Studio -Required Qualifications & Skills Here's
what you will need to be successful in the role:
- At least 7 years supporting a Vice President and/or equivalent
experience.
- Sharp written and verbal communication skills, including
flawless grammar and a rich vocabulary.
- Desire to immerse yourself fully and learn all aspects of your
executive's business.
- Ability to multi-task and prioritize deadlines
deliverables.
- Strong proficiency with all types of computers, phones and
office equipment, as well as mastery of Microsoft Office programs,
SAP, Confluence, Concur
- "EQ" skills to build bridges, forge alliances and encourage
people to want to work with you.
- Complete reliability handling confidential, often highly
sensitive information.
- Desire to truly be helpful to your leaders and co-workers, to
go the extra mile without being asked.
- Some flexibility in your schedule - we value work/life balance,
but in a pinch, a bit more time is needed.
- Very strong organizational skills and extreme attention to
detail; and
- A highly professional demeanor, positive outlook and a can-do
attitude.Preferred Qualifications It would be a plus if you also
had these skills:
- Previous experience supporting or working with TWDC Executive
Leadership
- Experience with SAP, Keynote and ConcurEducation
- Required Education: High school degree
- Preferred Education: Bachelor's degree or equivalent
experienceOur Benefits: Disney offers a rewards package to help you
live your best life. This includes health and savings benefits,
educational opportunities and special extras that only Disney can
provide. Learn more about our benefits and perks at #DXMedia
Disability accommodation for employment applicationsThe Walt Disney
Company and its Affiliated Companies are Equal Employment
Opportunity employers and welcome all job seekers including
individuals with disabilities and veterans with disabilities. If
you have a disability and believe you need a reasonable
accommodation in order to search for a job opening or apply for a
position, email with your request. This email address is not for
general employment inquiries or correspondence. We will only
respond to those requests that are related to the accessibility of
the online application system due to a disability.The Walt Disney
Company is an equal opportunity employer. Applicants will receive
consideration for employment without regard to race, color,
religion, sex, national origin, sexual orientation, gender
identity, disability or protected veteran status. Disney champions
a business environment where ideas and decisions from all people
help us grow, innovate, create the best stories and be relevant in
a constantly evolving world.
The hiring range for this position in California is
$64,300.00-$86,200.00 per year. The base pay actually offered will
take into account internal equity and also may vary depending on
the candidate's geographic region, job-related knowledge, skills,
and experience among other factors. A bonus and/or long-term
incentive units may be provided as part of the compensation
package, in addition to the full range of medical, financial,
and/or other benefits, dependent on the level and position
offered.
Keywords: Walt Disney Imagineering, Scottsdale , Executive Assistant, Other , Glendale, Arizona
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